Privacy Statement

We process personal data relating to your use of our website (“Usage Data”): IP address, device ID and type, referral source, language settings, browser type, operating system, geographic location, length of visit, page visited, or information regarding the timing, frequency and pattern of your visit. This information may be aggregated and may help us gather useful information regarding the use of the website. In the event that such usage information is anonymized (and thus not traceable to you as a natural person), then such information is not covered by this Privacy Statement. This information is collected automatically through your use of the website.

When you use or subscribe to our site via the blank box, and when you use our services, we may ask for certain personal data (“contact information”) from you. The categories of personal data we may ask for include your name and contact information (e-mail, address, and phone number), message, and personal data you enter yourself in the blank box on the website (please do not enter or provide sensitive information, such as health information, criminal conviction information, or bank account numbers over the phone). Depending on the nature of your inquiry or your activities on the site, we may contact you and request additional information from you such as your job search criteria, job preference, work experience, education, skills, salary, expectations, personality, references, background information, other information contained in your resume, and login codes and passwords created by you.

Information about your health and/or criminal record will be processed in accordance with the restrictive provisions imposed by law and only if this information is relevant to your application. If you provide ufinity NV with information about third parties, ufinity NV will assume that the third parties in question have given you permission to do so and authorize ufinity NV to process and transmit their personal data in the same way as yours

Within the scope of our services and as a result of a potential partnership proposal, we collect from our professional clients, the coordinates of the contacts and partners in your business (“identification data”), i.e. name, first name, address, e-mail address, telephone number, cell phone number, gender, employer, title and description of the function of your contact person. When you, as a professional client, use our services, we process identification and bank account numbers, as well as credit or debit card numbers (“financial data”).

We use the personal data we receive from you through our contact form, as well as the usage information we aggregate from the use of our website, based on the legal basis “legitimate interest.” For example, we have a legitimate interest in responding to the questions you ask or responding to the comments you make. User information is used to make our users’ website experience as pleasant and safe as possible. In each case, we strive to balance that interest with respecting your privacy.

Within the scope of our services and with respect to our professional customers, we use identification and financial data on the legal basis “necessary for the performance of the contract.” For example, we need this identification data so that we can send you our invoices (electronically) or include them in our accounting records, as well as for our customer and supplier records.

If you subscribe via our website to the newsletter, and if you are not already a customer or candidate of ours, you are giving your explicit consent. Your personal data will also be used for direct marketing, provided you have given your express consent. If you are already included in our mailing list for receiving marketing material in electronic form, ufinity NV may use your data for sending marketing related to its services. If the legal basis for processing your personal data is your consent, you have the right to withdraw your consent at any time. This will not affect the lawfulness of the processing that occurred before the withdrawal of your consent.

It may also occur that ufinity NV must process and disclose your personal data pursuant to a court order or to comply with other mandatory laws or regulations.

Ufinity NV will, in the first place, process your personal data in the context of private employment mediation (temporary employment and/or recruitment), to compile statistics, to comply with regulations and to provide you with the requested information or services. Ufinity NV may also use this personal data to inform you about its products and services unless you expressly indicate that you do not wish to do so.

In addition, and as part of private job placement, we offer an(anonymous) candidate database on our website. We will only include your details regarding your knowledge, location (province), experience and level of education. Other personal data such as your name or address will obviously not be included.

In addition, if you use the contact form on our website, ufinity will use our phone number, email address or address, your personal information to respond to your request.

If you subscribe to our newsletter, we will use your e-mail address to send you the newsletter, and you authorize ufinity NV to use your personal data to send you automatic e-mail messages or other electronic messages (e.g., job vacancy e-mail, training e-mail or special occasion e-mail) or marketing information (e.g., newsletter) regarding our services, including employment information. You always have the option to opt out of receiving such messages or direct marketing information by contacting ufinity NV via our unsubscribe form or via the above postal address.

We process your personal data for the purpose of supporting the website and improving your user experience. This purpose extends to monitoring the security, availability, (performance), capability, and health of our website.

We process your personal data to enforce or comply with rights granted under applicable law (such as, for example, defending against legal claims) if necessary. We may also use your personal data to fulfill our obligations under applicable law.

Your personal data will not be kept longer than necessary to accomplish the specific purpose. Thus, the retention period may be different for each purpose.

The contact information we receive from you when you use the contact form, and your usage information, in the context of using our website, will never be kept for longer than 24 months.

The identification and financial data we process as part of our services and as part of our customer records are kept for a minimum of 7 years.

The additional information provided by you, such as job search criteria, your job preference, your work experience, education, skills, salary, expectations, personality, references, background information, other information contained in your resume, and login codes and passwords will be retained for the duration of the requested provision of services and employment, and in accordance with applicable laws.

If you withdraw your consent or object to the processing of personal data, and such objection is withheld, we will delete your personal data. However, we will keep those personal data necessary to respect your preferences for the future.

However, we are entitled to retain your personal data if necessary to comply with our legal obligations, to bring a legal claim or defend ourselves against such claim or for evidentiary reasons.

Ufinity NV may disclose personal data to third parties, including companies within its own group. Disclosure to third parties may occur in the following circumstances: – We will disclose information of our candidates to our clients/professional clients when necessary and appropriate in connection with providing employment services. – We may disclose information to companies and individuals we use to perform corporate functions and services on our behalf. Those functions include hosting our web servers, analyzing data, providing legal, accounting and marketing services.

To the extent necessary or appropriate, we may disclose information to government agencies, consultants and other third parties to comply with applicable law, service of legal process, or if we reasonably believe we must do so to (a) comply with the law requiring such disclosure; (b) protect the rights or property of RHI or its affiliates; (c) prevent a crime or protect national security or (d) protect the personal safety of users or the public.

There is no transfer of personal data to countries outside the European Economic Area.

The site uses cookies that track your online activities including, but without limitation, your registration, provision of information and requests for information.

Cookies are small pieces of data that a website asks your browser to store on your computer or mobile device when you visit the website or certain pages. Cookies allow the website to “remember” your actions or preferences over time. Most browsers support cookies, but users can set their browsers to refuse them and can delete them whenever they want.

Cookies usually contain the name of the website the cookie came from, how long the cookie stays on your device and a value that is usually a random unique number.

Some cookies are deleted as soon as you leave the website (called “session cookies”), other cookies remain stored on your computer or mobile device and help us identify you as a visitor to our website (called “persistent cookies”).

Cookies on our website are used for a variety of purposes.

We use cookies to improve the user experience on the website and to track your browsing habits (for example, the pages you have visited and the time you have spent on that page). Cookies make our website easier to use and allow us to better tailor our website to your interests and needs.

Cookies are also used to speed up your future activities and experiences on the website. We use cookies to remember your language preferences.

We also use cookies to compile anonymous, aggregated statistics that allow us to understand how our website is used and how we can improve our services.

We use first-party and third-party cookies:

First party cookies are cookies created by the website itself. These cookies are used to optimize your user experience.

Third-party cookies are cookies created by parties other than the website. Third-party cookies related to our website are Facebook, Twitter, LinkedIn and Google Analytics. Google Analytics is Google’s analytics tool that helps us understand how you interact with the website. It may use a set of cookies to collect information and report website usage statistics without personally identifying individual visitors to Google. The main cookie used by Google Analytics is the cookie ‘___ga’.

Based on the Act of December 8, 1992 and the General Data Protection Regulation, you have the right to:

• to ask us to inspect the personal data we process about you, provided that this does not adversely affect the rights and freedoms of others. You have the right to receive, free of charge, a copy of your personal data in intelligible form;
• have your information corrected;
• have your data deleted, if (i) the personal data are no longer needed, (ii) you withdraw your consent (and there is no other ground for processing, e.g., contractual relationship), (iii) personal data have been unlawfully processed, or (iv) this must be based on a legal obligation;
• right to restrict the processing of your personal data if (i) the accuracy of the personal data is disputed, (ii) the processing is unlawful, (iii) your personal data is no longer needed but is necessary for the institution of legal proceedings, or (iv) you have objected to the processing;
• right to portability of your personal data if the processing is based on consent and carried out through automated processes;
• right to object to the processing of your personal data if the ground for processing is the legitimate interest or in the context of direct marketing;
• right not to be subjected to automated individual decisions;
• in the event of a breach by ufinity NV of your rights under the General Data Protection Regulation and this privacy statement, file a complaint with the Belgian Privacy Commission (CBPL or Commission for the Protection of Privacy) (for Belgium: Data Protection Authority (Privacy Commission), Printing Press Street 35, 1000 Brussels).

If you wish to exercise this right, please contact us at the address below. If necessary, we may ask you to provide adequate identification.

Under no circumstances will we process personal data indicating racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership.

You are responsible for keeping your username and password confidential. Ufinity NV takes appropriate measures to protect your personal data from loss, unauthorized access, disclosure, falsification, alteration and unlawful processing. However, Ufinity NV cannot guarantee that unauthorized third parties will not be able to breach our security measures or use your personal data for inappropriate purposes. Under no circumstances can we be held liable for any direct or indirect damage resulting from an erroneous or unlawful use by a third party of the personal data.

Ufinity NV and/or the website may contain links to other websites, which we do not control and to which this Privacy Statement does not apply. This Privacy Statement applies only to ufinity and/or the ufinity NV website. Other websites have their own privacy policies. For example, our website uses social media plugins that allow you to link to our social media channels or allow you to share content on your social media channels. These social media channels are, Facebook, LinkedIn, Instagram and Twitter. If you click on such links, the aforementioned social media partners may collect personal data, such as personal data regarding your profile.

We are not responsible and accept no liability for the processing of your personal data by any other website that you have accessed through our website. We recommend that before using other websites you always consult the privacy policy of those websites, which may differ from the Privacy Statement of ufinity NV.

In case you have any questions regarding the processing of your personal data, or in case you wish to submit a request for access, modification or deletion or an objection regarding the processing of your personal data, you may contact us at the following e-mail address: info@ufinity.be.

Ufinity NV
Veldkant 13
2550 Kontich
T: +32 3 361 69 70
E: info@Ufinity.be

Data Protection Officer contact details:
E: privacy@Ufinity.be